Emergency Preparedness for Every Emergency 

The State Survey Agency (SA) and local emergency response entities should collaborate and develop effective and integrated emergency management policies and procedures, considering such factors such as:

• Local city/county/parish responsibilities
• Mass evacuation procedures, including crossing state lines
• Identification of special need populations

 Effective SA emergency planning activities include: 

• Fostering relationships with Federal, Tribal, State, Regional, and local emergency agencies to ensure a collaborative, integrated and seamless response.
• Clarifying which activities will be performed at a Tribal, State, local, or coordinated level, and determining the role and activities the State will conduct during an emergency.
• Ensuring up-to-date personal contact information for one or more key staff members is provided to CMS and other Federal, Tribal, State and local emergency partners.
• Ensuring SA staff are trained on the State's emergency plan and regular drills and exercises are held.
• Tracking all available resources (e.g., transportation resources such as buses and vans to move large numbers of people).
• Ensuring ability to track the status of health care providers affected by the disruptive event, and provide CMS with an electronic report.
• Ensuring health care providers collaborate with their local emergency management agency when developing an emergency plan. 

CMS has developed a State Agency Emergency Planning Checklist with the input and recommendations of the S&C Emergency Preparedness Stakeholder Workgroup, and other partners including: 

• Florida Long-Term Care Ombudsman
• National Long-Term Care Ombudsman Resource Center
• HHS Administration on Aging (AoA)
• HHS U.S. Office of Pubic Health Emergency Preparedness (OPHEP)
• HHS Centers for Disease Control and Prevention (CDC)
• Federal Emergency Management Agency (FEMA) 

A status report template has also been developed as a tool to assist SAs to submit information to their Regional Offices regarding providers that have been affected by a disruptive event. 

Click on the Downloads section below to access the State Agency Emergency Planning Checklist and Affected Provider Status Report template.

Downloads
S&C Emergency Preparedness Checklist for Effective State Agency Planning (PDF, 99 KB) Affected Provider Report Status Template (PDF, 21 KB)
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Page Last Modified: 06/26/2008 5:42:02 PM
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