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**Effective January 1, 2009 CMS Reuse Policies have changed. This policy only applies to identifiable research files.** Many researchers request permission to reuse Centers for Medicare & Medicaid Services (CMS) data they originally acquired for an initial study, to be used for another study. This process is called "reuse" of data. There may be several circumstances for requesting permission to reuse CMS data. Regardless of the circumstance, requestors of reuse of data must follow the Request for Reuse Process Steps listed below. The reuse circumstances that may apply are: - Researcher seeking permission to reuse data originally acquired for another study;
- Researcher seeking permission to reuse data originally acquired by another researcher within the same organization for another study;
- CMS contractor seeking permission to reuse data obtained under the CMS contract for a non-CMS purpose. Original CMS Contract DUA must be current.
Due to security issues, CMS no longer permits a Researcher to reuse data originally acquired by another organization (cross-institutional reuse). To further secure and protect the personal identifiers of Medicare and Medicaid data, CMS is limiting the number of years that can be requested to no older than CY 2000. Since Medicaid data are not available for more current years, CMS will consider approving reuse requests for 1999 Medicare data if the requestor also has 1999 Medicaid data. Requests for reuse data, in addition to or that include new CMS datasets, should be submitted as one request. Expired Data Use Agreements will have an impact on the approval of reuse. Researchers (as the requestor or custodian) with Data Use Agreements that have expired must resolve the expired agreements prior to the approval of any new requests. For the necessary documentation/process for the Reuse Request, please see the ResDAC website www.resdac.umn.edu under the links of Requesting Medicare data, Reuse. Due to the administrative costs incurred of processing reuse requests, CMS has instituted a reuse fee of $2,000 per request. A fee will also apply to the reuse of data obtained as a CMS contractor data. ResDAC will develop a Cost Statement and email to requestor. Instructions on how to submit payment will be provided with the cost statement. Submit all Reuse Requests Packages to: Research Data Assistance Center (ResDAC) via email to resdac@umn.edu. ResDAC will submit the data request packet to CMS electronically.
Page Last Modified: 06/25/2009 6:13:34 AM
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